The Accounts Payable Aging Report displays all open AP invoices and categorizes each invoice by Aging Date. The AP Aging Report should be run as part of the End of Month Closing process and saved as a Hold File, PDF, or spreadsheet.
Click on any field in the screen image shown below for more information.
Run the Accounts Payable Aging Report
1.Select Accounting > Accounts Payable > Aging Report.
2.The system will automatically enter the current date in the Date of Aging field. Open invoices with this date or earlier will be included in the report.
3.Select the type of Accounts Payable information that you would like to include in the report from the drop down menu in the Accounts Payable Type field.
4.Select the type of report you would like to print from the drop down menu in the Report Type field. A Summary report will print totals per vendor account. A Detail report will print each invoice due to each vendor.
5.When you have entered the appropriate criteria, click the Run button to run the report.
•Print - select the appropriate printer and number of copies. If you do not see the printer listed, check off the Show All Printers box to view all Inform printers. Check the Collate box to collate the report when printing more than one copy. Click the Print button to print the report.
•View - click the View button to view the report to the screen.
•Save as PDF - click the View button to view the report to the screen. In the upper left corner of the view window, select File > Save As... from the menu. Browse to a location to save the document. Enter a name for the document. Click the Save button to save the document as a PDF.
•Export - click the Export button. In the pop up window, browse to a location to save the document. Enter a name for the document. Click the Save button to export the spreadsheet. You can then browse to the file location to view the document.
•Fax/Email - click the Send button. Choose Fax or Email from the drop down menu in the upper left corner of the window. If you want to send this to a Customer or Vendor contact, choose Customer or Vendor from the Method drop down menu and enter the company name in the Company field. Select the appropriate contact from the Name drop down menu, or click the New button to add a new contact to the account. If you are not sending to a customer or vendor, choose the Free Form option and enter the appropriate fax number or email address. Enter a Subject and Body message if necessary, then click the Send button in the bottom right corner. See the Fax/Email Reports page for more information.
